Harassment Policy for All Spring Fling Conference Attendees

Definition of Harassment

Harassment includes:

  • offensive comments related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race or religion
  • deliberate intimidation, stalking, inappropriate photography or recording
  • sustained disruption of talks or other events
  • public broadcasting of others’ private or sensitive information without explicit consent
  • inappropriate physical contact
  • unwelcome sexual attention

Personal disagreements and differences of opinion, even if strongly worded, are not harassment.

Consequences of Harassing Behavior

Participants asked to stop harassment are expected to comply immediately. If a participant engages in harassing behavior, the conference organizers may take any action they deem appropriate and necessary to safeguard the safety of attendees, including warning the offender or expelling the offender from the conference with no refund.

At the reporter’s discretion, reports of harassment will be referred to RWA’s ethics committee, which will recommend whether to bar the offender from attending any additional conferences organized by RWA or its affiliate chapters and/or to strip the offender’s membership. In determining the appropriate response, the safety of conference participants will be paramount. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact the harassment hotline. If you are in danger, please contact hotel security or local law enforcement immediately.

Consequences for RWA Members

A violation of this policy is a violation of the member Code of Ethics. RWA Members who are accused of violation of this policy will be subject to the procedures and disciplines listed in section 17.3, may be barred from attending future conferences, and may be stripped of membership.

Consequences for non-RWA members

Non-RWA Members who are accused of violation of this policy will be subject to the procedures Romance Writers of America Policies and Procedures Manual as amended July 2015 Page 94 of 94 and disciplines listed in section 17.3, and may be barred from attending future conferences, and from future membership in RWA.

Contact Information

Chicago-North RWA hotline/email: (773) 609-2673, conference@chicagonorthrwa.org

Hotel security: (847) 605-1234

Schaumburg Police Department: 911 or (847) 895-4500

Northwest CASA (sexual assault hotline): (888) 802-8890

Northwest Community Hospital (emergency and non-emergency clinic)

519 S. Roselle Road
Schaumburg, IL
(847) 985-0600

303 (local taxi): (847) 303-0303

Note: You must dial 1 plus the entire phone number, including area code, for local calls in the Chicago area.